Artificial intelligence is quickly becoming part of everyday life. In schools, it can make a real difference by saving time, reducing admin pressures, and helping improve communication with parents. Here are some realistic ways your school staff can use AI today.
How AI can support parental engagement
Improving parental engagement is really about better communication across many aspects of school life. AI tools can help busy school staff get their message across quickly and effectively without adding more stress to their plate. Here are a few of our favourite time-saving ideas.
1. Draft clear, concise communications
Use AI writing tools to draft newsletters, emails, and letters that are professional, easy to read, and free from errors. You can also ask AI to simplify complex language so that every parent can easily understand your messages.
2. Summarise long documents for parents
AI tools can create short, parent-friendly summaries of long school policies, reports, or event details. This helps busy parents stay informed without having to read through lengthy documents.
3. Help gather parent feedback
Collecting feedback from parents is critical to improving engagement. AI can help you create clear, simple surveys for parents — and even summarise the results. You’ll be able to spot trends, act faster on feedback, and show parents that their views are important.
How to use AI for school admin tasks
On the operational side of day-to-day school life, which parents might not necessarily be aware of, there are plenty more opportunities to speed up and simplify processes with a little help from AI tools. Here are some ideas you might want to try!
1. Help prioritise tasks and manage workload
The number of different tasks that need attention every day in the average school office can become overwhelming. Staff can use AI to plan daily tasks, create checklists, and set reminders. Small changes like these help manage workloads, reduce stress, and make admin life smoother.
2. Create social post ideas and content
Keeping school social media pages updated can be time-consuming, but it’s important to keep your audience engaged on a consistent basis. AI can suggest post ideas, create short captions, and even recommend hashtags. Staff can use these to share reminders, celebrate achievements, or promote school events — keeping parents informed and engaged without spending hours on writing.
3. Create FAQs for parents
Do you find yourself answering the same queries over and over again? AI can help build a clear and helpful FAQ document based on common questions from parents and carers, which is particularly useful for onboarding new students. This saves admin time and helps both children and parents settle into school life more easily.
Checklist: How to get started with AI in your school office
✅ Pick one small task to automate first — like drafting newsletters or creating certificates.
✅ Find built-in tools — check what’s included in software you already use, like Microsoft or Google.
✅ Always check AI outputs carefully — it’s there to help, not replace human judgement.
✅ Ask for feedback — talk to staff and parents about what works and what doesn’t.
✅ Build confidence gradually — the more your team uses AI, the more comfortable they’ll feel.
Remember, AI should be used as a support tool, not a replacement for personal relationships with parents. It’s there to speed up admin tasks and create more time for real conversations, face-to-face meetings, and the human side of school life that no technology can replace.
In conclusion
AI is not about replacing your team — it’s about giving them more time to do what really matters. Used wisely, it can help schools build stronger relationships with parents and run operations more smoothly than ever.
That’s also what our specialist school software tools are designed to do, with time-saving features designed to help your teachers and support staff engage more effectively with students and their families. To find out more about how we can help, get in touch with our team today.
